Pine management

FINANCIAL & ADMINISTRATIVE SERVICES

Bank Accounts

• Complete bank accounts reconciliations each month
• Monitor each budget and alert you to potential cash flow issues
• Maintain separate security deposit accounts

Invoices

• Through managing 38 buildings we are able to negotiate quantity discounts with many of our vendors and are thus able to pass along these savings directly to the building owners

Legal Actions

• Initiation of legal actions and appearance in landlord-tenant cases including: Non-Payment Proceedings, Holdover Proceedings (Non-Primary Residence, Collier’s), Illegal Sublets,
• Utilize tax certiorari to challenge the real estate tax assessment on your property in attempt to reduce the property’s assessment and real estate taxes. 

Rents

• Calculate, bill, and collect both fixed and escalation rents
• Send late notices and bill back late charges
• Lease renewals, negotiations and escalations

Reports

• Itemized monthly rent collection reports, income and expense statements, general ledgers, and disbursement reports
• Review and maintenance of all building files and information

PROPERTY MANAGEMENT SERVICES

Building Services

• Experienced and well connected with real estate brokerages, law firms, architects, and other real estate professionals that may be required

Construction Management

• Obtain contractor bids and supervise all renovations
• Negotiation of competitive pricing and volume discounts with vendors

Insurance

• We insure our building under a master policy that we competitively bid out each year, thus allowing us to obtain insurance at substantially lower premiums than individual owners

Leasing

• Advertising and marketing vacant units
• Negotiating lease terms and preparing lease documents
• Monitor tenant compliance with lease terms
• We screen all prospective tenants including running credit reports, checking landlord references, reviewing all financial information, and personally interviewing each prospective tenant

Legal Compliance

• Compliance with DHCR, HPD, ECB, DOB and other agencies
• Ensure all building permits, registrations, and licenses are in compliance with the appropriate government agencies

Repairs

• Our highly trained, in-house repair and maintenance crew enable us to keep costs down and provide rapid response
• 24-hour telephone emergency service

Site Visits

• Visual exterior & interior inspections
• Move-in and move-out inspections
• Bring the property to ready to rent condition

Staffing

• We supervise building employees, vendors, suppliers, and contractors, including negotiating contracts and monitoring performance

Tenant Relations

• Tenant / Landlord correspondence